If you’re a business owner, then you know that maintaining a strong and productive workforce is essential to your success.
And if you’re looking for someone to help with all things related to HR, then you need a human resources specialist. But what exactly does a human resources specialist do?
Who Is A Human Resources Specialist?
An HR specialist is simply someone who handles human resource management. This includes things like recruiting, training and managing employee benefits. They also handle issues like workplace safety and compliance with employment laws. Basically, they’re responsible for making sure that your workforce is strong and productive.
Some of the primary responsibilities of a human resources specialist are:
- Design and administer comprehensive employee benefit programs that are both cost-effective and attractive to potential recruits.
- Ensure compliance with all federal, state, and local employment laws and company policies.
- Maintain up-to-date knowledge of changes in the field of human resources so that they can provide the most accurate and helpful advice to employees and managers.
- Offer reliable and accurate advice on complex position classification matters based on my intimate understanding of labor statistics.
In the next section, we go into more detail about some of the specific duties of human resource specialists.
Duties Of Human Resources Specialists
Below, we’ve outlined some of the specific duties that human resource specialists typically perform.
Human Resources Specialists Recruit Ideal Candidates
To be successful, HR specialists need to wear many hats, one of which is being a recruitment specialist. The challenge arises when organizations don’t always provide enough context to create an accurate job description.
In these cases, HR professionals have to reach out to different stakeholders, survey them about their needs and role requirements, and use this information to generate an appropriate job description. They also bear responsibility for sourcing suitable candidates that fit not only the description but also the organization’s culture.
Conduct New Employee Orientations
New employee orientations are important for several reasons. For one, they help the new hires feel welcome and appreciated. They also help new employees understand what is expected of them and give them a chance to ask any questions they may have. Finally, orientations help set the tone for the rest of the employee’s time with the company.
HR specialists play a vital role in conducting these orientations by ensuring that all the necessary information is covered. They also make sure that the orientation runs smoothly and answer any questions that employees may have.
Provide Support For Domestic Violence Victims
Studies from the Centers for Disease Control show that domestic violence rates in America are high, with 1 in 4 women and 1 in 10 men experiencing it at some point. Because of how widespread the problem has become, employers can no longer afford to view it as something best handled by police or other local government officials.
As such, many HR professionals today provide support and resources for employees suffering from domestic violence. To encourage this, human resource executives create an organizational culture in which employees are not afraid to approach HR workers with domestic violence concerns. This may include creating and distributing educational materials, maintaining a list of support resources, and offering confidential counseling services.
Manage Employee Relations
Employee relations is a broad term that covers everything from managing workplace conflict to handling issues related to discrimination and harassment. Basically, it refers to the relationship between an organization’s employees and management.
HR specialists play a crucial role in managing employee and labor relations. They work to resolve conflicts between employees and managers, ensure that everyone is treated fairly and equally, and help create a positive work environment.
Handle Workplace Investigations
When there are allegations of misconduct in the workplace, it’s HR’s job to investigate them. This includes things like theft and violence.
The investigation process can be delicate, so it’s important that HR specialists know how to handle it properly. They need to be able to gather evidence and interview witnesses while maintaining confidentiality. They also need to be able to make recommendations based on their findings.
Maintain Employment Records
Human resource specialists are responsible for maintaining employee records. This includes things like performance reviews, time sheets, training records, and contact information.
They may also be responsible for managing the organization’s employee database. This includes adding new employees, updating existing employee information, and running reports.
Provide Training and Development Opportunities
Another important role of HR specialists is to provide training and development opportunities for employees. This may include things like offering workshops and classes, arranging for on-the-job training, and providing information about relevant conferences and seminars.
The goal of this is to help employees improve their skills and knowledge so that they can be more effective in their jobs. It’s also a way to show employees that the company is invested in their development.
Manage Employee Benefits
Employee benefits are an important part of any compensation package. They can include things like health insurance, dental insurance, life insurance, disability insurance, and retirement plans.
HR specialists are responsible for managing employee benefits. This includes things like enrolling new employees in the appropriate plans, updating employee information, and answering questions about benefits. They may also be responsible for negotiating with benefit providers to get the best rates for the company.
Handle Employee Discipline
If an employee violates company policy, it’s HR’s job to handle the discipline process. This may include things like issuing warnings, effectively communicating human resources policies, suspending employees, or terminating their employment.
The goal is to ensure that employees understand the consequences of violating company policy and to deter them from doing so in the future. HR specialists must be familiar with the organization’s disciplinary policy and procedure in order to carry out this responsibility effectively.
Ensure No Cyberbullying At Workplace
Cyberbullying in the workplace is a serious issue that can lead to a hostile work environment. Most human resources specialists play a crucial role in preventing and addressing this problem.
They need to be familiar with the organization’s policy on cyberbullying and make sure that employees are aware of it. They also need to be prepared to investigate any incidents that occur and take appropriate action. This may include things like issuing warnings, suspending employees, or terminating their employment. The goal is to create a safe and respectful work environment for all employees.
Manage Employee Terminations
When an employee is terminated, it’s HR’s job to manage the process. This includes things like collecting the employee’s belongings, escorting them from the premises, and terminating their access to company systems.
HR specialists must also ensure that all relevant documentation is completed and filed properly. They may also be responsible for conducting exit interviews with employees who are leaving the organization.
Reasons For Having A Human Resources Specialist
Below, we will discuss five important reasons for having a human resources specialist.
They Can Help You Avoid Costly Legal Problems: Human resource specialists are familiar with employment law and can help you avoid costly legal problems. They can make sure that your company’s policies are in compliance with state and federal laws, and they can help you resolve any issues that may arise.
They Can Help You Attract and Retain the Best Employees: Human resource specialists can help you attract and retain the best employees. They can develop employee retention strategies, and they can also help you create a benefits package that will appeal to top talent.
They Can Help You Improve Employee Morale: Human resource specialists can help you improve employee morale. They can develop programs to recognize and reward employees for their achievements, and they can also help resolve conflicts between employees.
They Can Help You Save Money: Human resource specialists can help you save money. They can negotiate with benefits providers to get the best rates, and they can also help you develop strategies to reduce employee turnover.
They Can Help You Stay Organized: Human resource specialists can help you stay organized. They can develop systems to track employee information, and they can also help you keep up with the latest changes in employment law.
These are just a few of the many reasons why you should consider hiring a human resources specialist. If you want to improve your company’s bottom line, then a human resources specialist can help you achieve that goal.
Requirements For Being A Human Resources Specialist
Most human resources specialist jobs have a bachelor’s degree in human resources, business, or a related field. Some employers may prefer candidates with a master’s degree or experience in a specific area of human resources.
Human resource specialists must be familiar with employment law and have excellent communication, interpersonal, and organizational skills. They must also be able to multitask and handle confidential information discreetly.
If you are interested in becoming a human resources specialist, then you should consider pursuing a degree in human resources or a related field. You can also gain experience by working in an HR department or by completing an internship.
Human resource specialists play a vital role in the smooth operation of any organization. They are responsible for a wide range of duties, from recruiting and staffing to training and development to managing employee benefits. HR specialists must be able to effectively carry out all of their responsibilities in order to create a positive, productive work environment for all employees.
Need Help With Human Resources Management?
If you need help with human resources management or any other human resources function, reach out to us today. We would be happy to talk with you about your specific needs and see how we can help.