employee timesheet

A Guide to Managing An Employee Timesheet

Keeping track and managing an employee timesheet can be an overwhelming task, especially if you’re managing a larger team. Every employer needs to properly manage their employee timesheets in order to ensure compliance with the law.

This guide will provide you with everything you need to know about how to handle your employee timesheets and what steps you should take to make sure they are accurate and up-to-date.

What Is An Employee Timesheet?

An employee timesheet is a crucial tool used in the workplace to track and monitor billable hours worked by an employee. It serves as a record of the total hours worked, including the start and end times, the time in and out for lunch, any breaks taken during the day, and even overtime hours.

By using timesheets, employers can calculate employee payroll accurately and provide employees with fair compensation for their work. They can also monitor employee attendance and determine if there are any ongoing attendance issues that need to be addressed.

Timesheets help to ensure everyone is on the same page when it comes to work schedules and can assist in managing employee productivity. Overall, employee timesheets are an essential component for any workplace seeking to ensure productivity, fairness, and transparency.

Why Timesheet Management Matters

It’s important for every employer to keep track of their employees’ hours for a number of reasons. The most important one is that it helps ensure compliance with labor laws and regulations.

Properly managed timesheets help employers stay on top of overtime rules, minimum wage requirements, and other legal obligations associated with paying employees fairly for their work.

Additionally, keeping accurate records of employee hours can help employers better allocate resources by understanding where time is being spent the most.

How To Handle Employee Timesheets

The first step in handling employee timesheets is deciding which method you want to use. Manual paper timesheets are still popular in some industries, but more companies are turning to automated systems that streamline the process while increasing accuracy and reducing errors.

Automated systems also make it easier for employers to review and approve timesheets quickly before they get paid out each week or month.

Once you’ve decided on a system, the next step is creating clear policies regarding when employees must submit their timesheets (e.g., at the end of each shift or day) and when they should expect payment (e.g., within 24 hours). Make sure all these policies are documented in writing so that there are no misunderstandings down the line.

Ways To Track An Employee Timesheet

Keeping an accurate record of an employee’s hours worked may seem like a tedious task, but it is essential to ensure that they are compensated fairly. Luckily, there are several ways to track an employee’s timesheet that are both efficient and user-friendly.

One option is to use computer software that allows employees to log their hours electronically, which can then be easily reviewed and approved by management.

Another option is to use a traditional timesheet and have employees physically clock in and out using a time clock or punch card system.

You want to make the time tracking process easier, so avoid tracking time by using sticky notes. A simple spreadsheet can be hard to stay consistent with, that’s where an employee timesheet template comes into play.

Whichever method you choose, make sure to communicate clearly with your employees and provide any necessary training to ensure that the process runs smoothly. By doing so, you can save time and reduce errors on timesheet data while also promoting transparency and accountability in your workplace.

The Benefits Of Using An Employee Time Tracking Software

As a business owner, keeping track of your employees’ working hours is important for various reasons. You need to know how much they worked, how productive they are, and if they go beyond their duty hours.

However, doing this manually can be time-consuming and tedious. This is where employee time tracking software comes in. With this tool, you can easily track time, monitor regular and overtime hours, their productive periods, and what tasks they are currently working on.

This software will not only helps with saving time and cutting down on errors, but it will also improve productivity and accountability among your employees. No more chasing after an employee time card, the software will automatically generate reports on tardiness or absences, and you can quickly spot any suspicious time-related behavior, which can save your business money in the long run.

It will also show you the total pay for employee and do any math for you in record time. All you’ll have to do during the payroll process is approve submitted timesheets and submit payroll with just a few clicks! This is particularly beneficial when you have multiple employees.

Where To Find Free Timesheet Templates For Beginners

Tracking employee work hours and payment is crucial for any business, no matter how big or small. The easiest way to do this is by using a timesheet template. Fortunately, there are several free templates available online. You can find them on various websites that specialize in providing easy-to-use templates for businesses.

These templates are designed to be user-friendly so that you can customize them according to your company’s specific needs. You can also find templates in different formats such as Excel, Google Sheets, and a PDF file. With these free templates, tracking employee hours and payment has never been easier.

Daily Timesheet Template

Managing time effectively is crucial to achieving success in both personal and professional life. A daily timesheet template can prove to be a helpful tool in managing time efficiently. By using a daily timesheet, you can keep track of how you spend your time throughout the day.

This enables you to analyze your schedule and identify areas where you can optimize your time usage. With a detailed record of your daily hours, you can also set realistic goals and prioritize your tasks accordingly.

Moreover, using a daily timesheet template can help you keep a balance between work and personal life, ensuring that you have enough time for both. In summary, adopting a daily timesheet template can enhance your productivity and enable you to achieve your goals effectively.

Weekly Timesheet Template

In today’s fast-paced work environment, keeping track of your hours can seem like a daunting task. That’s where a weekly timesheet template can come in handy. By using a template, you can easily keep track of your hours worked, ensuring that you get paid accurately and on time. But the benefits don’t stop there.

A timesheet template can also help you prioritize your tasks and become more efficient with your time. By seeing how much time you spend on different projects or tasks during a weekly basis, you can make adjustments to your schedule and focus on what’s most important.

Plus, using a template can alleviate the stress and anxiety that comes with worrying about whether or not you’re keeping track of your hours correctly. Overall, a weekly timesheet template can help you stay organized, save time, and improve your productivity at work.

Monthly Timesheet Template

Time is an invaluable resource, and utilizing it effectively is crucial to success in any workplace. One useful tool for keeping track of time is a monthly timesheet template. With the help of a timesheet, employees can monitor their own productivity and keep track of their hours worked on a monthly basis, ensuring they are compensated fairly for their time.

Additionally, employers can use timesheets to identify areas where time is being wasted and make necessary adjustments to increase efficiency. By utilizing a monthly timesheet template, both employees and employers can work together to make the most of their time and achieve their goals.

What To Do With Approved Timesheets

Congratulations, your timesheets have been approved! Now, what’s next? It’s important to ensure that these records are organized properly and filed away in a safe place. One option is to digitally store them in a secure folder on your computer or company server.

This will allow for easy access in the future and also reduces the need for physical copies. Another option is to print and file the timesheets in a designated cabinet or folder. Whichever method you choose, make sure to keep track of the dates and reference numbers for each batch of approved timesheets.

Organization is key when it comes to managing these important records. With everything in order, you’ll be able to quickly and seamlessly handle any requests for information or support when needed.

Use Global Solutions For All Your Payroll Needs

Tired of dealing with the headaches of payroll mismanagement? Let Global Solutions take the reins and handle your payroll needs with ease.

Our experts have worked with clients in all 50 states, Canada, and the United Kingdom, so you know we’ve got the experience you need. We can run payroll on any platform you prefer, whether it’s a major system or a more affordable regional one.

Plus, we’ll keep you fully compliant and cut down on the administrative burden that payroll creates. You’ll save money compared to hiring an internal payroll manager, and we’ll take care of all those pesky calculations, deductions, and timesheets.

We’ll even keep you informed with management reports tailored to your needs, and you won’t have to worry about employee queries anymore. Don’t let payroll woes hold you back – let GSI handle it all!


No matter what type of business you run, managing employee timesheets is an essential part of running a successful operation. By taking the time upfront to set up clear policies and procedures, as well as investing in an automated system if possible, employers can save themselves time and money while ensuring compliance with labor laws at the same time.

By following the tips outlined above, employers can create a timesheet management system that works best for them and their employees while helping them achieve success together!