what is payroll

What Is Payroll and Why Is It Important?

Payroll is an integral part of any business, but many people are unaware of what it is. So what is payroll? Generally speaking, payroll is the process of tracking employees’ wages and salaries, deductions, bonuses, and net and gross pay.

In this blog post, we’ll discuss why payroll is important and how to implement it properly in your business.

What is Payroll?

The main purpose of payroll is to account for employee wages and salaries. This includes calculating hours worked, taking into account overtime pay or bonuses, as well as making sure that all deductions are properly taken from each paycheck. Additionally, payroll departments are responsible for taxes, such as filing quarterly tax forms with the government or local authorities.

Payroll also involves more than just money; it encompasses other aspects of employee management such as benefits administration and compliance with labor laws. The goal of a good payroll system is to ensure that all employees receive their paychecks on time and accurately.

what does payroll do

Why Is Payroll Important?

The importance of payroll cannot be overstated; not only does it help businesses stay compliant with labor laws but also ensures they remain financially healthy by tracking expenses accurately. Additionally, effective payroll systems can streamline processes like budgeting and forecasting by providing detailed reports on wage costs and other expenses related to employees. Moreover, accurate payroll information helps organizations make sure they are paying their employees fairly in comparison to industry standards, especially if your worked is minimum wage bases.

Payroll software can also provide valuable insights about employee performance by tracking productivity metrics such as hours worked or days absent from work. By using these metrics to analyze employee performance over time, companies can adjust their staffing levels accordingly or identify possible issues in advance before they become major problems.

why is payroll important

Payroll Process

The payroll process involves handling the payment of wages to employees, as well as other associated tasks such as deducting taxes and other contributions from salary. It is a crucial task within any business, and strong procedures are essential in order to ensure that all workers receive the correct amounts due, on time. Managing payroll can be complex, requiring the management of different tax laws and human resources regulations. Many businesses prefer to use professional payroll services for processing their employee salaries, in order to make sure their operations are compliant. Understanding the various elements of the payroll process can take some time and effort, but it is essential for businesses all over the world.

payroll process

Payroll Taxes

Payroll is the backbone of employee compensation, but it’s also responsible for ensuring that all relevant taxes are collected – from income tax imposed by federal and local governments to payroll taxes like Medicare & Social Security. For example, every working individual has their wages withheld with a certain amount as per required tax withholding obligations. Furthermore, both employers and employees have mandatory contributions towards unemployment insurance programs at rates set out by the Internal Revenue Service (IRS).

Payroll tax is a form of taxation applied to an individual’s wages, salaries or other forms of remuneration. It is the responsibility of employers to withhold this tax from their employees and pass it onto the local, state or federal government. Generally speaking, payroll taxes are used to fund social welfare programs such as unemployment benefits, Social Security and Medicare. Depending on the country, employers and/or employees may be liable for different payroll taxes. These can include income tax, employee-funded contributions and employer contributions earmarked for employee benefits. While it may seem burdensome at times, payroll tax is important in ensuring that citizens have access to vital services and benefits not otherwise available without the collection of such taxes.

Federal Taxes

Federal payroll taxes are a type of tax taken out of each paycheck that goes toward funding federal programs and services. They include Social Security, Medicare and the Federal Unemployment Tax. Payroll taxes are withheld from employees’ wages by employers and paid to the federal government to fulfill their responsibility as employers in providing these programs for their workers. The amount taken out of an employee’s paycheck depends on their salary level, marital status, number of dependents and other factors determined by the Internal Revenue Service (IRS). These funds help to keep our nation’s economy strong and ensure that people are provided with necessary financial support in times of need.

Federal Unemployment Tax Act

The Federal Unemployment Tax Act (FUTA) was enacted by Congress in 1935 in order to provide support for programs that pay unemployment benefits to unemployed workers across the United States. The FUTA is funded entirely by taxes on employers which are then used to finance six different state employment security agency self-employment insurance trust funds. FUTA provides direct financial assistance to states, through two main types of taxes: a federal unemployment tax, used exclusively for payment of benefits; and a credit against state unemployment taxes paid by employers. In addition, it requires employers to maintain a record of wages paid, hours worked and other related information, as well as make annual payments in the form of payroll taxes based upon their payrolls. FUTA also holds employers responsible for maintaining accurate records and paying necessary taxes on time or face stiff penalties.

Federal Insurance Contributions Act

The Federal Insurance Contributions Act (FICA) is a law that requires all employers and employees to pay into a federal fund in order to provide funds for Social Security and Medicare. This mandatory tax is broken up into two parts, with the employer and employee each responsible for paying one-half of the total amount due. The money contributed through FICA goes into separate trust funds which are then used by the government to provide support to individuals upon retirement or in cases of disability or survivorship. By collecting this tax, the federal government ensures that those who depend on Social Security or Medicare will have access to these benefits when they need them.

How To Calculate Federal Income Taxes

Calculating your federal income taxes doesn’t have to be a daunting task. Knowing the right steps and understanding additional factors, like deductions and credits, can help make the process much easier. Firstly, determine the amount of money you made throughout the year and subtract any amount that was pre-taxed. Additionally, subtract any donations or deductions that may lower your taxable income. Once you have your total taxable income, use an online calculator to estimate what percentage of your total income will be paid in taxes. This calculator also helps ensure accuracy when factoring in areas such as tax credits and additional taxation brackets you might fall into. Federal Income Taxes must be paid each year, so it is essential to understand how to calculate them accurately for preparation purposes. If you need help determining federal income tax, seek out help from someone who specialized in it.

State Taxes

State taxes can be confusing and overwhelming when trying to understand how much to pay. Many states have their own set of laws regarding taxation, with many variations in the amount of tax due and the qualifications for tax credits or deductions. The complexity of state tax systems often means people don’t always realize they owe money until it is too late. This makes filing taxes on time even more important, as some states have financial penalties for being late on payments or overdue refunds. Additionally, states offer different forms of property and income tax relief that those individuals who are struggling financially may utilize during difficult times. While state tax laws tend to be complex, understanding them may save you money in the end.

Local Taxes

Local income taxes refer to any type of tax that is charged to employers and employees at the local level. These taxes can vary widely according to the jurisdiction in which they are collected, but usually include Social Security, Medicare, income tax withholding from employee wages, and sometimes additional local entities that may require additional taxes of their own. Payroll taxes can be a quite confusing for both employers and employees alike since each city, county or state may have its own laws regarding these types of fees and what they need to pay. The complexities of understanding local payroll taxes are why many businesses take advantage of the services of payroll service providers who specialize in navigating the complexities of government regulations.

Social Security and Medicare Taxes Explained

Social security and Medicare taxes play an important role in funding the protection of American citizens. They work together to provide social welfare payments, including benefits for retirees who are over the age of 65, survivors of deceased individuals, those unable to work due to disability, and families with limited resources. Both taxes are withheld from wages earned by employees and matched by their employers. As the wages increase, so does the amount you have to deduct for social security and Medicare taxes, up to a specified limit. Taxpayers must report these taxes on their federal tax return as self-employment or employment income. Paying squarely into this system helps ensure that all Americans can rely on these programs in times when retirement or disability may be looming in the future.

paying employees

What You Need To Know When Paying Employees

Payroll processes can be complicated. When you are responsible for paying employees, you need to make sure that you are providing accurate and timely payments. There are a number of payroll considerations that you should keep in mind when setting up your employee payment system.

Employee Gross Pay

Gross pay is the amount of money an employee earns before any deductions are made. This includes both wages and salaries, as well as other forms of compensation such as bonuses. It’s important to understand gross pay so that you can accurately calculate taxes and make sure your employees receive the correct amount each pay period. Whether you have hourly employees or salaried employees, you still need to be determining gross pay for tax purposes.

Pay Periods

In order to properly process payroll, it’s important to determine how often employees will be paid — either weekly, biweekly, or monthly. It’s also important to set a specific date on which all payments will be issued (e.g., the 15th or 30th of each month). Establishing a consistent schedule helps ensure that payroll processing is accurate and efficient.

Net Pay

Net pay is the amount of money an employee receives after deductions have been made from their gross pay — including income tax withholding, Social Security taxes, and Medicare taxes. Once net pay is calculated, employers must provide employees with a paycheck or direct deposit into their bank account for each payment period.

Sick Pay

It’s important for employers to have policies in place regarding sick leave and vacation time so they can calculate these types of payments accordingly. Employers should consider whether they plan to supplement what their state requires in terms of sick leave coverage or if they will provide additional benefits (such as giving employees more days off than required). Having clear policies in place helps ensure consistency among all employees and avoid potential disputes down the road.

Match Income Tax Deductions

When calculating payroll taxes for each employee, employers must also match these deductions with contributions from their own businesses — this includes withholding Income Tax from their employees’ wages and paying their share of Social Security taxes and Medicare taxes on behalf of their workers. Matching these deductions ensures that all federal requirements are met while also helping employers comply with reporting laws related to federal taxes at the end of each year.

payroll needs

Global Solutions Inc And What They Can Do For Your Payroll Needs

If you need help with managing payroll, then outsource payroll to Global Solutions Inc. When payroll isn’t handled properly, it can leave employees feeling frustrated and vulnerable to non-compliance issues. GSI is the answer – we are a global force with expertise in all aspects of running comprehensive payroll services across 50 American states, Canada and the UK! Our versatility means that no matter your size or platform preference, GSI will take care of you by keeping you compliant while saving money on an internal manager. With us in control there’s no need for timesheet stress – our experts will submit detailed reports so business owners like yourself stay informed at all times without straining existing systems.

GSI can help with all your needs. From helping you make sure you pay federal unemployment taxes, to federal, state and local taxes, to helping you with tax deductions, ultimately whatever payroll needs you may have, GSI has got you covered. It’s important when outsourcing payroll to find a company that has your back.

Processing payroll can be a changing task if you don’t know what you’re doing. Without the proper knowledge, someone can easily find themselves in hot water due to inappropriate payment or tax deductions. Not only are there specific laws that must be followed related to wages and deductions, but the process involves working with sensitive employee data which is of critical importance.

Furthermore, since governmental entities such as The Dept. of Labor & IRS keep tabs on payroll operations, any payroll snafus may lead to severe consequences for businesses who don’t properly educate themselves on these matters and remain compliant with regulations set forth. If you need help keeping your payroll is check, reach out to GSI now!

employer payroll taxes


Payroll plays an essential role in managing a business’s finances and operations efficiently while remaining compliant with applicable labor laws. Not only does it track wages accurately but also provides detailed reports on budgeting costs related to employees which helps organizations make informed decisions regarding staffing levels or potential issues before they become major problems. By understanding what payroll is—and why it’s important—businesses can ensure they are operating effectively while continuing to pay their staff competitively compared to industry standards. With a solid understanding of the basics covered here you should have no trouble getting started.